Privacy and cookies policy.
We at WellBeings Earth ('We', 'Us', ‘Our’) understand that your privacy is important to you and that you care about how your personal data is used. We respect and value the privacy of everyone who visits our website, https://www.wellbeings.earth/ ('Our Site'), and will only collect and use personal data in ways that are described here, and in a way that is consistent with our obligations and your rights under the law.
Please read This Privacy and Cookie Policy (‘This Policy’) carefully and ensure that you understand it. Your acceptance of This Policy is deemed to occur upon your first use of Our Site. If you do not accept and agree with This Policy you must stop using Our Site immediately.
1. Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
‘Coaching'
means the 1-2-1 (private) and/or group coaching sessions, courses and/or programmes provided by Us from time to time to paying clients or freely-given, in person and/or via digital media;
'Learn to Meditate', 'Meditation Guiding', ‘Meditation Guide’, 'Guided Meditations' and ‘Morning Meditation Habit Creation’
means the 1-2-1 (private) and/or group meditation sessions, courses and/or programmes provided by Us from time to time to paying clients or freely-given, in person and/or via digital media.
2. Information About Us
Our Site is owned and operated by Lisa Fox trading as WellBeings Earth.
Our Data Protection Officer is Lisa Fox who can be contacted by email at welcome@wellbeings.earth.
3. What Does This Privacy and Cookie Policy Cover?
This Policy applies only to your use of Our Site. It does not apply to any sessions, courses and/or programmes that may be related to Coaching or Meditation that are advertised on or sold on Our Site. Our Site may contain links to other websites. Please note that we have no control over how your data is collected, stored, or used by other websites and we advise you to check the privacy policies of any such websites before providing any data to them.
4. What Is Personal Data?
Personal data is defined by the Data Protection Legislation as ‘any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier’.
5. Your Rights
As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
5.1 The right to be informed about Our collection and use of personal data;
5.2 The right of access to the personal data We hold about you (see section 11);
5.3 The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 13);
5.4 The right to be forgotten i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 8 but if you would like Us to delete it sooner, please contact Us using the details in section 13);
5.5 The right to restrict (i.e. prevent) the processing of your personal data;
5.6 The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
5.7 The right to object to Us using your personal data for particular purposes; and
5.8 Rights with respect to automated decision making and profiling.
5.9 If you have any cause for complaint about Our use of your personal data, we would welcome an opportunity to resolve this with you: please contact us using the details in section 13. If you are not happy with how we have attempted to resolve your complaint, you may contact the Information Commissioner’s Office.
6. What Data Do You Collect and How?
6.1 This website is hosted by Squarespace. Squarespace collects personal data when you visit this website, including:
Information about your browser, network and device;
Web pages you visited prior to coming to this website;
Web pages you view while on this website;
Your IP address.
Squarespace needs the data to run this website, and to protect and improve its platform and services. Squarespace analyses the data in a de-personalized form.
6.2 This information may also include details about your use of this website, including:
Clicks;
Internal links;
Pages visited;
Scrolling;
Searches;
Timestamps.
This information is collected by Squarespace, our website analytics provider, to learn about site traffic and activity.
6.3 This website serves font files from and renders fonts using Google Fonts and Adobe Fonts. To properly display this site to you, these third parties may receive personal information about you, including:
Information about your browser, network, or device;
Information about this site and the page you’re viewing on it;
Your IP address.
6.4 We do not collect any ‘special category’ or ‘sensitive’ personal data. We do not collect personal data relating to children. We do not collect data relating to criminal convictions and/or offences.
6.5 Depending upon your use of Our Site, we may collect and hold some or all of the personal data set out below, using the methods also set out below:
6.5.1 Identity Information including name, gender, nationality, title and social media handles, via our contact form and any written communications you may send to us including electronic communications.
6.5.2 Contact information including address, email address, telephone number, via our contact form and any written communications you may send to us including electronic communications.
6.5.3 User profile information including your interests and your marketing and communications preferences, via our marketing opt-in form, website contact form and any written communications you may send to us including electronic communications.
6.6 Please also see section 12 for more information about our use of Cookies and similar technologies.
7. How Do You Use My Personal Data?
Under the Data Protection Legislation, we must always have a lawful basis for using personal data. The following describes how we may use your personal data, and our lawful bases for doing so under the following headings:
What We Do; What Data We Use (as set out above); Our Lawful Basis
7.1.1 Processing communication data (What We Do).
7.1.2 Identity and contact information supplied by you, your user profile and technical information (What Data We Use).
7.1.3 Our legitimate interest in communicating with you, keeping records and pursuing or defending legal claims. Our legitimate interests in properly administering Our Site and our business, ensuring relevant content is provided to you, and ensuring the security of Our Site. Administering Our Site and our business. (Our Lawful Basis).
7.2.1 Supplying our services to you.
7.2.2 Identity and contact information, your business information, information regarding your preferences, information regarding billing and payment, user preferences.
7.2.3 Our legitimate interest in entering into and performing our contract to provide you with access to Private Coaching, Group Coaching, Learn to Meditate course and Guided Meditation(s) and related services; including processing the data to enter into the contract and supply the services you have purchased under that contract, and keeping records of those transactions.
7.3.1 We share this information with Squarespace, our online store hosting provider, so that they can provide website services to us.
7.3.2 Identity and contact information supplied by you to this website via webform.
7.3.3 We collect and process the data requested in the webform for our legitimate interest in communicating with you in order to supply our services to you, track and respond to your submissions, keeping records and pursuing or defending legal claims.
7.4 We may send you marketing emails with information, news and offers on our products and/or services. You will not be sent any unlawful marketing or spam. We will always work to fully protect your rights and comply with our obligations under the Data Protection Legislation and Cookie Law, and you will always have the opportunity to opt-out. After opting-in, you can change your mind and unsubscribe by clicking the link at the bottom of the email. We share your contact information with Squarespace, our email marketing provider, so they can send these emails on our behalf.
7.5 This website serves font files from and renders fonts using Google Fonts and Adobe Fonts. Information about your browser, network, or device, information about this site and the page you’re viewing on it and your IP address is used to properly display this site to you.
7.6 We will only use your personal data for the purpose(s) for which it was originally collected unless we reasonably believe that another purpose is compatible with that or those original purpose(s) and need to use your personal data for that purpose.
8. How Long Will You Keep My Personal Data?
8.1 Where we collect any personal data, it will be processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected (including for the purposes of satisfying any legal, accounting or reporting requirements).
8.2 When deciding what the correct time is to keep the data for, we look at its amount, nature and sensitivity, potential risk of harm from unauthorised use or disclosure, the processing purposes, if these can be achieved by other means, and the legal requirements.
8.3 For tax purposes, the law required us to keep basic information about our customers (including identity, contact and payment information as well as information on the contracts we enter into with our customers) for six years after they stop being customers.
8.4 In some circumstances, we may anonymise your personal data for research of statistical purposes in which case we may use this information indefinitely without further notice to you.
9. How and Where Do You Store or Transfer My Personal Data?
9.1 We only keep your personal data for as long as We need to in order to use it as described above in section 7, and/or for as long as We have your permission to keep it.
9.2 We will keep hold of your data during the period We provide our service to you plus six years from the end of the last company financial year they related to, in order to comply with UK company record keeping requirements.
9.3 Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
9.4 For details of our third-party data processors’ own privacy policies please visit their sites:
Dropbox
10. Do You Share My Personal Data?
We will not share any of your personal data with any third parties for any purposes, subject to the following exceptions:
10.1 We may have to share your personal data with service providers who provide IT and system administration services (including but not limited to Google Drive, Mailchimp, Facebook, Instagram, Dropbox and PayPal) and on occasion with our professional advisers such as lawyers, auditors and insurers. Those third parties may be located in third countries outside of the EEA. By submitting your personal data, you agree to this processing. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this notice.
10.2 If we sell, transfer, or merge parts of our business or assets, your personal data may be transferred to a third party. Any new owner of our business may continue to use your personal data in the same way(s) that we have used it, as specified in This Privacy & Cookie Policy.
10.3 In some limited circumstances, we may be legally required to share certain personal data, which might include yours, if we are involved in legal proceedings or complying with legal obligations, a court order, or the instructions of a government authority.
10.4 If any of your personal data is shared with a third party, as described above, we will take steps to ensure that your personal data is handled safely, securely, and in accordance with your rights, our obligations, and the third party’s obligations under the law, as described above in Part 9.
10.5 If any personal data is transferred outside of the EEA, we will take suitable steps in order to ensure that your personal data is treated just as safely and securely as it would be within the EEA and under the Data Protection Legislation.
11. How Can I Access My Personal Data?
If you want to know what personal data we have about you, you can ask us for details of that personal data and for a copy of it (where any such personal data is held). This is known as a 'Subject Access Request'. All Subject Access Requests should be made in writing and sent to the email address shown in Part 13.
11.1 There is not normally any charge for a subject access request. If your request is ‘manifestly unfounded or excessive’ (for example, if you make repetitive requests) a fee may be charged to cover our administrative costs in responding.
11.2 We will respond to your subject access request within one month of receiving it. Normally, we aim to provide a complete response, including a copy of your personal data within that time. In some cases, however, particularly if your request is more complex, more time may be required from the date we receive your request. You will be kept fully informed of our progress.
12. How Do You Use Cookies?
This website uses cookies and similar technologies, which are small files or pieces of text that download to a device when a visitor accesses a website or app. For information about viewing the cookies dropped on your device, visit Squarespace Help Centre and click on ‘The cookies Squarespace uses’.
12.1 Functional and required cookies are always used, which allow Squarespace, our hosting platform, to securely serve this website to you.
12.2 Analytics and performance cookies are used on this website, only when you acknowledge our cookie banner. Analytics and performance cookies view site traffic, activity, and other data.
13. How Do I Contact You?
To contact us about anything to do with your personal data and data protection, please email us at welcome@wellbeings.earth, marking your email 'Data Protection' or 'Subject Access Request', as appropriate.
14. Changes to This Privacy and Cookies Policy
We may change this Privacy Policy from time to time. This may be necessary, for example, if: the law changes; We change our business in a way that affects how we use personal data; We change our use of cookies; We connect a new platform to Our Site.
You will be deemed to have accepted the terms of This Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date. This Privacy and Cookie Policy was last updated on 31 March 2023.